Rosty — Automated patrol rostering for life saving clubs

Why Rosty

Less admin. Happier patrollers.

Rostering a season of patrols by hand would usually mean weeks of emails, spreadsheets and swaps. Rosty does all of the heavy lifting for you.

⏱️

Massive time savings

In patrol communications, planning, balancing, and maintaining rosters.

✅

Improved compliance

The platform automatically optimises for patroller availability, preferences, and qualifications to ensure patrols meet SLSA requirements.

📅

Always up-to-date roster

Available to patrollers at a club-owned web page — calendar, list and mobile views.

🙋

Patroller self-service

Increases participation and satisfaction, without creating work for the roster manager.

What about team rostering?

Until now, teams have been the only option for manual rostering. Hampton deployed Rosty and successfully moved to individual rostering, resulting in:

Patrollers only being assigned to days they were actually available
Greater opportunity for new patrol captains and mentoring
Lower friction for young members, those with new awards, and anyone needing additional support to join patrols
Patrol captains not having to scramble to find substitutes for unavailable team members

PLUS! Greater cross-club inclusion and sharing of best practices across patrols.

How it works

One platform, three happy cohorts

Rosty is built with respect for your club's most valuable resources - its members.

Lifesaving Directors

Easily import patroller names, emails and awards from Surfguard
Set up patrol dates and times
Send automated emails and reminders with a unique link to each patroller
Adjust optimisation goals to generate a roster satisfying:
- SLSA and LSV requirements
- Club-specific goals
- Patroller preferences and availability
Review and adjust the proposed roster
Publish rosters to a self-service portal for patrollers
Send automatic reminders a few days before each patrol

Patrollers

Receive an email with a personal link that lasts the whole season
Confirm or update qualifications
Enter availability simply by clicking on patrol dates
Add preferences for:
- Who they prefer to / not to patrol with
- Desired number of patrols per month
- Notification preferences
See the published roster from any mobile device
Add and remove themselves from patrols

Patrol Captains

Receive an email a few days prior to patrol with a team list containing contact information and awards
Choose from multiple views so they can see patrollers and quals
See suggested alternate patrollers if last-minute changes are needed

Safeguards

Rosty watches your back

The platform doesn't just build a compliant roster — it helps keep it compliant.

🚩 Automatic flagging

Patrols not meeting club or SLSA rules are flagged automatically in the roster view to draw the attention of members who can help.

🛟 Withdrawal alerts

If a rostered patroller tries to withdraw but doing so would create a noncompliant patrol (e.g. without an IRB driver), an alert asks them to reach out before leaving the patrol.

📋 Audit trails

Every email sent and every change patrollers make through the self-service portal — availability, preferences, joining or leaving a patrol — is logged with a timestamp, so administrators can always see who changed what, and when.

Product tour

Admin, member and public views

Real screens from the live Hampton LSC deployment.

Public roster calendar view — Calendar view Month-at-a-glance roster on a club-owned web page

Public roster list view — List view Every patrol with captains, teams and quals

Public roster card view — Card view Patrol-by-patrol cards, ideal on mobile

Availability selection calendar — Availability selection Click patrol dates: available, backup or unavailable

Personal preferences screen — Personal preferences Patrolling partners, patrol frequency, notifications

Qualifications screen — Current awards Confirm or update qualifications in seconds

Email with personalised access link — Personalised link Each patroller receives an email with their own secure access link — no passwords

Surfguard data import — Surfguard import Drop in names, emails and awards from Surfguard

Season setup: dates and hours — Season setup Season dates, patrol hours and periods

Patrol requirements configuration — Patrol requirements SLSA/LSV standards plus club-specific rules

Optimiser settings Choose how preferences are honoured and balanced

Patroller responses heatmap — Responses at a glance Availability heatmap across the whole season

Roster generation Build an optimised, compliant roster with one click

Email management Automated invitations, reminders, added dates, and publication notices

Club customisation Club details, logo, and admin settings

Initial setup

Your club, your rules

During setup, your club can easily customise the way Rosty works.

Requirements

Target patrol numbers

Set target patrol numbers and qualification requirements per patrol.

Nice-to-haves

Club-specific goals

More variety in the assigned patrol captains? Balanced workloads? No consecutive weekends? At least one holiday a season? Layer your own club rules on top of SLSA and LSV requirements — Rosty will figure it out.

Season

Patrol dates & hours

Define patrol dates and hours, and how to segment the season into periods.

Preferences

Optimise for real life

"Prefer to patrol with" names are honoured where possible; "prefer not" names are hard constraints.

Automated patrol rostering that plays by your rules